Reporting to the Head of Corporate Affairs, you will help ensure the smooth operations and processes of the Project Teams in relation to: general office management/administration, Human Resources, and Finance.
DUTIES AND RESPONSIBILITIES:
As a member of the Administrative Team working from the Montreal Office, your duties will include:
Office Administration:
- Administrative duties, this includes: purchasing of office supplies, creation of project accounts, configuration of desk setup, reservation of hotels and travel;
- Supervise and coordinate office procedures; and
- Gather data, prepare and format letters, manuals, CVs and periodic reports.
- Carry out the onboarding of new employees: register them in WorkForce, explain the procedures of Egis and MyEgis, and collect the necessary documentation for payroll etc.;
- Supporting new employees to complete mandatory training;
- Ensure Egis is in good standing with jurisdictions by establishing and updating any necessary/mandatory procedures;
- Update existing internal policies for compliance;
- Support employees in obtaining their designations (OIQ, PEO, APEGA etc.) with the Order of Engineers as well as assisting all employees achieve their annual mandatory training quota; and
- Ensure employee’s CVs are up to date on internal database.
- Collecting data related to employees in relation to expense reports, leave, entry-exit paperwork, and send them to Financial support on a bi-weekly basis;
- Supporting with invoicing when necessary; and
- Implementation of procedures to carry out the above tasks.
- 3-5 years experience in a similar role and a DEC (college diploma) or Bachelor’s degree in an administration field;
- Excellent verbal and written communication skills in English and French;
- Previous work experience within a fast-paced environment; and
- Highly proficient on computer software applications including Microsoft Word, Outlook, PowerPoint, and Excel.
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